Rule 10.21 (1)(i)Grant conditions of deputation and deputation allowanceThis is a featured page

10.21. (1) (i) The term ‘deputation’ covers only appointment made by transfer on temporary basis. Appointments of Government employees made either by promotion or by direct recruitment in competition with candidates from the open market, whether on a permanent or temporary basis shall not be regarded as deputation. Similarly, permanent appointments made by transfer shall not be treated as deputation.

(ii) The transfer on an employee from one department to another department under the Punjab Government will not be considered as deputation and no deputation allowance will be admissible.

(iii) The term ‘Basic Pay’ for this purpose shall mean the pay drawn in the scale of pay of the substantive appointment held or the pay in the scale of pay of officiating appointment in an employee’s present cadre provided the officiating appointment so held was not in a tenure post and it is certified by the appointing authority that but for the deputation the employee concerned would have continued to hold the officiating appointment indefinitely.
(iv) Personal pay, if any, drawn by an employee on the post in his parent department may be allowed in addition and will not be absorbed in the deputation allowance, but will be absorbed in other increases in pay e.g. increment or increase of pay by promotion or for any other reason.
10.21. (2) The grant of deputation allowance to Public Government employees who are transferred on deputation or to foreign service to other State Governments or the Central Government or bodies (incorporated or not), wholly or substantially owned or controlled by Government, provided the transfer is outside the regular line and is in the public interest shall be regulated as under :-
(1) The deputation allowance shall be at the uniform rate of ten per cent of the employee’s basic pay and shall be subject to a maximum of three hundred rupees per mensem :
Provided that a Government employee on deputation or on foreign service on or after the first day of January, 1978 but before the publication of the Punjab Civil Services Volume I (3rd Amendment) Rules, 1982, may, at his option to be exercised within a period of sixty days of such publication draw deputation allowance at the uniform rate of twenty per cent of his unrevised pay till the expiry of the existing term of his deputation :
Provided further that the basic pay plus the deputation allowance shall in no case exceed three thousand rupees per mensem.
(2) The deputationist shall either be allowed special pay or deputation allowance on his basic pay and not both, irrespective of the fact whether the special pay has been sanctioned for the parent post in lieu of higher time scale or otherwise. Similarly special pay, if any, attached to a deputation post shall also be admissible along with deputation allowance.
(3) Any project allowance admissible in a project area may be drawn in addition to the deputation allowance.
(4) Where a special rate of deputation allowance is admissible in any area on account of conditions of living there being particularly arduous or unattractive, such a special rate being more favorable than that admissible under these rules, the Government employees deputed to such area will be given the benefit of the special rate.
(5) The deputation of an employee to the Union Territory of Chandigarh or transfer of an employee to foreign service under the Bhakra Beas Management Board or the Beas Construction Board, shall be treated as service in the interest of the State of Punjab and no deputation allowance shall be admissible.

10.22. (1) The Government employees who go on deputation on foreign service to the Universities, Corporations, Local Bodies and other corporate bodies shall not be allowed to get higher start. In case a Government employee wants to take advantage of a higher scale of pay advertised by the Universities, Corporations, Local Bodies and other corporate bodies he can do so after resigning from Government service.
Note. - The Administrative Department should ensure that a representative of the Department of Finance is invariably associated in making recruitment to the corporate bodies, which are receiving financial assistance from the Government of Punjab.
(2) A Government employee placed on deputation may opt to draw either the pay in the scale of pay of the new post, as may be fixed under the normal rules, or his basic pay in the parent Government Department plus personal pay, if any, under rule 10.21 plus deputation allowance. For determining the pay under the normal rules for this purpose in case of deputation to autonomous bodies, it may be assumed that the Government rules apply. The option once exercised shall be final except that on each occasion when such an employee receives proforma promotion in his parent Government department under the next below rule or is reverted to a lower grade in the parent Government or is appointed to another grade by the borrowing agency a fresh option shall be allowed to him.
(3) The employee on deputation may be given the benefit of the “next below” rule.
(4) No Government employee shall receive an abnormal increase in pay because of his deputation. In cases in which a Government employee is sent on deputation against a post the minimum scale of pay of which plus deputation allowance substantively exceeds the emoluments normally admissible to the deputationist, viz., the pay which he draws in the post from which he proceeds on deputation plus deputation allowance, the authority ordering the deputation shall restrict the pay in a suitable manner to curtail the substantial excess thereof.
(5) (i) These rules also apply in other cases of deputation or appointments of employees of their State Government and the Central Government to posts under the Punjab Government, where, however, special order may exist in respect of appointments of a specific category of employees to a specified class of posts, those orders will continue to be applied instead of these orders.
(ii) If a Central Government or any other State Government employee on deputation to the Punjab Government or a Punjab Government employee on deputation to Central Government or any other State Government is allowed to retain the scale of pay, admissible to him in his parent Government plus deputation allowance, if any, dearness allowance should also be allowed under the rules of the parent Government or organisation. Local allowance such as compensatory (city) and house rent allowance will, however, be payable under the rules of the borrowing Government. If ,however, the deputationist is appointed in the scale of pay prescribed for the post by the borrowing Government, he should be allowed to draw all allowances including dearness under the rules of the borrowing Government. This sub-rule shall not be applicable to cases where separate orders are issued in consultation with Department of Finance or where special terms of deputation are fixed in consultation with the Department of Finance.
(6) In a case, a person already on deputation is desired to be promoted to a higher post in the borrowing department, the borrowing Government / authority shall obtain the concurrence of the lending Government / authority prior to that promotion. The lending Government / authority shall in such a situation also decide how the pay in the higher post shall be regulated.
(7) This rule shall not apply to cases of deputation to posts outside India
10.23. The ‘Deputation allowance’ admissible to Govt. employees transferred on deputation or to foreign service to any other State Government or the Central Government or Bodies (incorporated or not) wholly or substantially owned or controlled by the State Government shall not count as emoluments for any purpose other than pension. In case of pension too it shall count as emoluments only if it is mutually agreed upon between the two Governments that it shall so count for the purposes of pension and the sharing of additional liability is also settled before hand.
Note 1- It has been mutually agreed upon by the Punjab Government and the Central Government that with effect from 4th September, 1973 special pay and deputation (duty) allowance and with effect from 11th February, 1974 officiating pay drawn on the deputation post, irrespective of whether they would have drawn it had they not been sent on deputation shall be counted towards pension in the case of officials on deputation from the Punjab Government to the Central Government and vice versa. The additional liability would be shared by the Punjab Government and Government of India in accordance with the provisions of Appendix 3 to the Account code, Volume I.
Note 2- The rules regarding leave salary and pension contribution as laid down in Appendix 3 to the Account Code, Volume I shall apply in cases where a permanent Government employee is appointed under a different Government through open competition, provided he is not required to resign his previous appointment and the Government under whom he was employed prior to his appointment under a different Government through open competition agrees to retain his lien until he is finally absorbed by the latter Government.

10.24. The grant of extraordinary attractive concessions in the shape of higher pay scales, additional remuneration, conveyance allowance, free residential accommodation, free use of electricity and water, free use of car, use of servants for private purposes, samptuary allowance and bonus or award for good work shall not be allowed to Government employees deputed on foreign service to private bodies without the prior approval of the Department of Finance.
10.25. The initial period of deputation may be extended up to five years by the Administrative Department concerned and if in a rare case of special nature, the exigencies so require in public interest, such period may be extended beyond five years by the Administrative Department concerned with the prior concurrence of the Department of Personnel and Administrative Reforms.”
Provided that in the case of deputation on foreign service to bodies like Beas Construction Board, Bhakra Management Board, or other bodies which are not under the direct or indirect control of the Punjab Government and where replacement from amongst the Punjab Government employees cannot be insisted upon, the Administrative Department in consultation with the Department of Finance may extend the period of deputation up to a maximum period of 5 years in cases in which there is a proper justification. Similarly, in the case of Chandigarh Administration where no deputation allowance is admissible and the replacement from amongst Punjab Government employees cannot be insisted upon, Government may extend the period of deputation beyond 5 years:
Provided further that where the Administrative Department in consultation with the Department of Personnel and Administrative Reforms agrees to extend the period of deputation of an employee beyond a period of five years, the deputation allowance and other benefits available in the borrowing department or organisation in addition to those available in the parent department shall not be admissible during the period of deputation so extended.
10.26. A deputationist, or a Government employee on transfer to foreign service shall be entitled to the Travelling and Daily Allowance at the rates applicable in the borrowing organisation.
10.27. House Rent Allowance will be admissible to a deputationist at the same rates as is admissible to the other Government employees of equivalent categories. A deputationist who may be occupying a Government residential accommodation will be permitted to retain the same on payment of ten percent of his pay plus deputation allowance or the standard rent, which ever is less, as house rent from his own pocket, the difference between the market rent and the rent paid by the deputationist from his own pocket shall be paid by the borrowing organisation:
Provided that a Government employee on deputation or foreign service before the publication of the Punjab Civil Services, Volume I (3rd Amendment) Rules, 1982, may, at his option to be exercised within a period of sixty days of such publication, draw House Rent Allowance on the existing terms on the basis of his un-revised pay till the expiry of his existing term of deputation.
10.28. (1) A Government employee who has served on deputation or on foreign service again unless he has worked for a minimum period of two years on a post in his parent Government on reversion from deputation or foreign service from the first assignment so that Government may be able to make the best use of his service.
(2) The Government has an inherent power to terminate deputation arrangements earlier than the period specified in the order of terms and conditions of deputation when exigencies so demand. Government may, of its own motion or on the request of the borrowing organisation or authority, recall a Government employee at any time before the expiry of the period of deputation. However, to make it more clear and to remove any doubt in this behalf, a specific condition empowering the State Government to recall a Government employee before the expiry of the period of deputation shall invariably be incorporated in all orders transferring employees on deputation or to foreign service.
(3) In the case of Companies, Corporations, Boards etc., which are under the direct or indirect control of the Punjab Government, the maximum three years (five years in rare cases of special nature) period of deputation shall be strictly adhered to. Such corporate bodies shall be required to take replacements from the Government Departments concerned.
10.29. Any relaxation of the conditions and principles of deputation or foreign service laid down in this chapter will require prior concurrence of the Department of Finance.

The amount of remuneration to be granted to a Government employee transferred to foreign service in India be regulated by the following principles:-
(1) When the transfer of a Government employee to foreign service in India is sanctioned, the pay which he shall receive in such service must be precisely specified in the order sanctioning the transfer. If it is intended that he shall receive any remuneration or enjoy any concession of pecuniary value, in addition to his pay proper, the exact notice of such remuneration or concession must be similarly specified. No Government employee will be permitted to receive any remuneration or enjoy, any concession which is not so specified, and, if the order is silent as to any particular remuneration or concession, it must be assumed that the intention is that it shall not be enjoyed.
(2) The following two general principles must be observed in sanctioning the conditions of transfer :-
(a) The terms granted to the Government employee must not be such as to impose an unnecessarily heavy burden on the foreign employer.
(b) The terms granted must not be so greatly in excess of the remuneration which the Government employee would receive in Government service as to render foreign service appreciably more attractive than Government service.
Note. - The intention of this principle is to prevent undue increase in the emoluments of the individual Government employee transferred to foreign service. His pay in foreign service should, therefore, be fixed with reference to the post which he would have hold under Government, had he not been transferred and not with reference to the post in India corresponding to that held by him in foreign service.
(3) If the two principles laid down in paragraph (2) above are observed, a competent authority may sanction the grant of the following concessions by the foreign employer. Such concessions must not be sanctioned as a matter of course but in those cases only in which their grant is in accordance with local custom and the wishes of the foreign employer, and is, in the opinion of the competent authority, justified by the circumstances. The value of the concessions must be taken into account in determining appropriate rate of pay for the Government employee in foreign service :-
(a) The payment of contribution towards leave salary and pension under the ordinary rules regulating such contributions.
(b) The grant of conveyance allowance under the ordinary travelling allowance rule of the Punjab Government or under the local rules of the foreign employer.
(c) The use of tents, boats, and transport on tour; provided that this is accompanied by a corresponding reduction in the amount of travelling allowance admissible.
(d) The grant of free residential accommodation which may be furnished, in cases in which the competent authority considers this to be desirable, on such scale as may seem proper to that authority.
(e) The use of motors, carriages and animals.
(f) Payment by the foreign employer of such compensatory allowance as would be paid by Government at the station at which he is employed in foreign service, to the Government employee in the service of that Government.
(4) The grant of any concession not specified in paragraph (3) above requires the sanction of the Department of Finance.
(5) Specific terms in regard to travelling allowance to be allowed to Government employees for journeys on transfer to foreign service, and on reversion therefrom, should invariably be prescribed by sanctioning authorities in consultation and agreement with the foreign employer, i.e., it should be made clear in the orders sanctioning the transfer whether the travelling allowance for such journeys, which is payable by the foreign employer is to be regulated by the Punjab Civil Services (Travelling Allowance) Rules, Volume III or by the rules framed by the foreign employer.
(6) The foreign employers should in the case of Government employees transferred to foreign service accept liability for leave salary in respect of disability leave granted on account of disability incurred in and through foreign service, even though such disability manifests, itself after the termination of foreign service. The leave salary charges for such leave should be recovered direct from foreign employers. The foreign employer is liable to pay leave salary charges, if it is medically certified that the disability has been incurred in or through foreign service, irrespective of the period that has elapsed between the date of reversion and the date of manifestation of the disability.
(Referred to in note below Rule 10.8)
The following rates of contributions on account of Pension and Leave Salary have been prescribed by Government under rule 10.8 :-
1. Rates of monthly contributions for pension payable during active foreign service :-
1 2
Length of Service Percentage of the maximum monthly pay of the post in the Officiating or substantive grade, as the case may be, held by the officer at the time of proceeding on foreign service or to which he may receive proforma promotion while on foreign service in case of
Class I Government employee Class II Government employee Class III Government employee Class I Government employee
0-1 Years 7 5 5 4
1-2 Years 7 6 6 4
2-3 Years 8 7 6 5
3-4 Years 8 7 7 5
4-5 Years 9 8 7 5
5-6 Years 10 8 7 6
6-7 Years 10 9 8 6
7-8 Years 11 9 8 6
8-9 Years 11 10 9 7
9-10 Years 12 10 9 7
10-11 Years 12 11 10 7
11-12 Years 13 11 10 8
12-13 Years 14 12 10 8
13-14Years 14 12 11 8
14-15 Years 15 13 11 9
15-16 Years 15 13 12 9
16-17 Years 16 14 12 9
17-18 Years 16 14 13 10
18-19 Years 17 15 13 10
19-20 Years 17 15 13 10
20-21 Years 18 16 14 11
21-22 Years 19 16 14 11
22-23 Years 19 17 15 11
23-24 Years 20 17 15 12
24-25 Years 20 17 16 12
25-26 Years 21 18 16 12
26-27 Years 21 18 16 13
27-28 Years 22 19 17 13
28-29 Years 23 19 17 13
29-30 Years 23 20 19 13
Over 31 Years 23 20 18 14

2. Rates of monthly contribution for leave salary payable during active foreign service in respect of Government employees subject to leave rules in Section III of Chapter VIII shall be at 11 per cent of pay drawn in foreign service.
Note 1. - In the case of contract officers governed by the leave terms in Parts I and II of Appendix 16 to the Punjab Civil Services Rules, Volume I, Part II, and who are transferred to foreign service the leave salary contribution should be recovered at the rates prescribed for Government employees subject to the Leave Rules in Section III or Chapter VIII, respectively.
Note 2. - Recovery of leave contribution in respect of joining time taken under rule 9.1 (b) while proceeding to foreign service should be based on the pay that the Government employees would draw on the assumption of office in foreign service.
3. The following instructions should be observed in the calculation of the amounts of contribution :-
(i) The term “active foreign service” in paragraphs 1 and 2 above is intended to include the period of joining time which may be allowed to a Government employee both on the occasion of his proceeding to and reverting from foreign service and accordingly contributions are leviable in respect of such periods.
(ii) “Length of service” means the total period running from the date from which service for pension commences or is likely to commence.
(iii) The leave salary contribution for the period of joining time taken by a Government employee in continuation of leave under clause (b) of Rule 9.1 before reversion from foreign service should be calculated on the pay he was getting immediately before he proceeded on leave.
(iv) When a temporary Government employee is transferred to foreign service, pension contributions should be recovered as in the case of permanent Government employees.
In such cases the recovery of contributions for leave salary does not present any difficulty, the amounts being calculated on the pay actually drawn in foreign service.
(v) In the case of Government employees mentioned in rule 4.2 of Volume II of these rules, the period which they are entitled to add under that rule to their service qualifying for superannuation pension should be taken into account in reckoning “length of service” for determining the rates of foreign service contribution on account of pension prescribed.
(vi) For purpose of recovery of pension, contribution a Government employee on foreign service should be deemed to be a member of the service to which he belongs substantively.
Note. - The expression ‘length of service’ occurring in this paragraph should be taken to means the entire continuous service of the Government employee concerned including temporary service in a pensionable post.

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